Paid time off

All regular and seasonal, full- and part-time employees (excluding temporary and per diem staff) are eligible to earn paid time off (PTO) based on individual length of service and regular hours paid.

Each pay period, all eligible employees will accrue PTO hours. This accrued time may be used for holidays, vacation, personal business, short-term personal illness and family needs. Accrued PTO hours may be subject to departmental staffing requirements and supervisory approval.

Note: for further information regarding the HonorHealth PTO and PST policy, please refer to policy library on HonorHub

*NEW BENEFIT! PTO Exchange Program. Click HERE for more information.

Note: Amounts represent estimates based on 80 accruable hours per pay period throughout the year. Part-time employees’ PTO accruals are pro-rated based on hours worked per pay period.

Employees, including Per Diem, will be eligible to earn up to 40 hours of paid sick time (PST) per accrual cycle.

Note: PST is earned on hours worked only. For further information regarding HonorHealth’s PTO and PST, please refer to policy library on HonorHub.

You may voluntarily donate your accrued paid time off hours to another staff member experiencing a personal, family or medical emergency that requires a prolonged absence from work (minimum of seven calendar days). The employee receiving donated paid time off hours may not have more than 80 hours of accrued paid time off hours in his or her account and must actively be on an approved leave of absence to receive donor PTO. The maximum number of donated paid time off hours you may receive is 160 per emergency.

The purpose of the PTO Donation program is to allow staff members to voluntarily donate his/her own accrued PTO hours to another staff member who is experiencing a medical (including maternity for the first 6 weeks only), personal or family emergency requiring prolonged absence from work. Staff members on leave for Workers’ Compensation are NOT eligible to receive donated PTO unless the return-to work date is less than 7 calendar days from the first date of absence.

PTO Donation Program guidelines (PDF)

Forms

Please note: The form and application are done electronically and are available on HonorHub, which requires access to the HonorHealth network. If you need a PDF version of the form, please send an email to request them.

• Paid time off donation form. (HonorHub form link)
• Paid time off donation recipient application form. (HonorHub form link)

1. Donor: A current staff member who voluntarily requests to transfer his/her earned PTO hours directly to the PTO bank of a designated and approved recipient.
2. Recipient: A current staff member in need of PTO, with a current balance of 80
   hours or less.
3. Maximum amount of PTO donation a staff member can receive is 160 hours per emergency.
4. Medical or bereavement situation:
   • The staff member is experiencing a medical (including maternity for the first 6 weeks only), personal or family emergency requiring prolonged absence from work (minimum of 7 calendar days) including intermittent absences related to the same illness or condition; or
   • The staff member is caring for an immediate family member (as defined in FMLA policy in policy library) who is experiencing an unexpected medical emergency or other medical condition requiring prolonged absence from work (minimum of 7 calendar days); or
   • The staff member needs extended time off following the death of an immediate family member (as defined in Bereavement Leave Policy in Policy Library).
   • Other (Bereavement not covered per policy; military leave; paternity leave)

1. A staff member who has been affected by a medical (including maternity for the first 6 weeks only), personal or family emergency requiring prolonged absence from work must complete a recipient application and submit it to Employee Benefits. If a staff member is not capable of completing an application, another staff member may make the written application on their behalf.
2. If reason for leave can be confirmed by STD or FMLA paperwork currently on file with Employee Benefits or can be confirmed by their manager, then the recipient application is not necessary.

1. Employee Benefits will review the application to determine if the request meets the medical, personal or family emergency definition.
2. Employee Benefits may require the recipient to provide additional evidence of the medical, personal or family emergency after the application is received.
3. Employee Benefits will review recipient’s current PTO bank balance to determine if they meet the qualifications for the donation.
4. Employee Benefits will work with Payroll to determine the number of hours that are being donated remain within the program maximums.

1. Complete a PTO donation form and submit to the Employee Benefits department.
2. The donor must maintain a minimum of 40 hours in his/her PTO bank after making a PTO donation.
3. Minimum donation is 4 hours of PTO.
4. The name of the donor will remain confidential unless the donor authorizes the Employee Benefits department to release his/her name to the recipient. At no time will the amount of hours donated be disclosed to the recipient.
5. The donation must be made while the employee is off work (except in the case of intermittent absence).

1. The Employee Benefits department will be responsible for verification of the donor’s and recipient’s current PTO balance.
2. Employee Benefits will verify the reason for the recipient’s absence. Employee Benefits may contact the department manager as part of the verification process.
3. Multiple PTO donations will be used on a first received, first used basis but only up to the maximum of 160 hours. PTO donations will only be taken from the donor as the recipient needs the hours. Once the recipient has returned to work, no additional PTO donations can be accepted (except if off for an intermittent leave).
4. A PTO donation may be denied if the donation or the nature of the recipient’s absence does not meet these guidelines.
5. Employee Benefits will notify the Payroll department of the amount of PTO hours to transfer from the donor’s PTO bank to the recipient’s PTO bank.
6. The Payroll department will convert and distribute the number of hours donated to the recipient’s PTO bank.